PowerPoint 2016
Printing
Introduction
Even though PowerPoint presentations are designed to be viewed on a computer, there may be times when you want to print them. You can even print custom versions of a presentation, which can be especially helpful when presenting your slide show. The Print pane makes it easy to preview and print your presentation.
Optional: Download our practice presentation .
Watch the video below to learn more about printing in PowerPoint.
Print layouts
PowerPoint offers several layouts to choose from when printing a presentation. The layout you choose will mostly depend on why you're printing the slide show. There are four types of print layouts.
-
Full Page Slides:
This prints a full page for
each
slide
in your presentation. This layout is most useful if you need to
review
or
edit
a printed copy of your presentation.
-
Notes Pages:
This prints each slide, along with any
speaker notes
for the slide. If you've included a lot of notes for each slide, you could keep a printed copy of the notes with you while presenting.
-
Outline:
This prints an overall
outline
of the slide show. You could use this to review the organization of your slide show and prepare to deliver your presentation.
-
Handouts:
This prints
thumbnail versions
of each slide, with optional space for
notes
. This layout is especially useful if you want to give your audience a
physical copy
of the presentation. The optional space allows them to
take notes
on each slide.
To access the Print pane:
-
Select the
File
tab.
Backstage view
will appear.
-
Select
Print
. The
Print
pane will appear.
Click the buttons in the interactive below to learn more about using the Print pane.
Slide Selection
You can click the arrows to view a different slide in the Preview pane.
You can also access the Print pane by pressing Ctrl+P on your keyboard.
To print a presentation:
-
Select the
File
tab.
Backstage view
will appear.
-
Select
Print
. The
Print pane
will appear.
- Choose the desired printer and print range .
-
Chose the desired
print layout
and
color
settings.
-
When you're done modifying the settings, click
Print
.
Challenge!
- Open our practice presentation .
- In the Print Pane , change the number of copies to 2 .
- Choose a Handout version of the presentation with 6 Slides Horizontal per page.
-
When you're finished, your print pane should look like this:
- Optional : If you have a printer and would like to practice printing, print your presentation.