The Contact Management database contains two reports you can use to print a complete list of contacts in the database: Alphabetical Contact Listing report and Weekly Call Summary report, a call log to recap phone call summaries made between any two dates.
The Contact Management reports can also be run in
Datasheet view
by selecting the
Reports
tab from the
Objects
palette of the database window. Then double-click on the
Alphabetical Contact Listing
report.
The reports object in Access allows you to create a report to present your data in a meaningful and attractive printout. One way to create a report in Access is to use AutoReport . This report format quickly generates a columnar or tabular report format for records in a selected table.
After you have created a report, you will be asked to save the report when you close it or exit Access. When you save a report, only the structure of the report is saved and not the underlying data seen in Print Preview.
Another way to create reports in Access is to use the Report Wizard . The Report Wizard asks a series of questions you must answer. Access uses your responses to create the report.
In the Report Wizard's first dialog box:
In the Report Wizard's second dialog box, you can select a field name for grouping purposes. For example, by selecting First Name, notice how First Name becomes the group header (blue text) in the right side of the picture. You do not have to select any grouping levels.
In the Report Wizard's third dialog box, you can specify how or if the reports are to be sorted on the report. For example, if you wanted to show names alphabetically and by state, you would first sort by State and then by Last Name.
In the Report Wizard's fourth dialog box:
In the Report Wizard's fifth dialog box:
In the Report Wizard's sixth dialog box:
You can decide to include any or all of the Report Wizard's selections in your report.
Very important!
When working in tables, forms, queries, and reports, use the New Object button on the toolbar to create new
database objects
(tables, forms, queries, and reports).
When your report opens in Print Preview , it is usually displayed at 100 percent. However, to get a better look at various report features, you may need to resize your window.
Any report in the Contact Management database can be outputted to a printer of your choice.